How to Benefit from the Rise of Smartphones and Tablets?

It doesn't take any special knowledge to benefit from using consumer technology. Everyone owns a mobile phone or a tablet these days; there are currently over 6.5 billion smartphones worldwide — a number that’s projected to increase in the coming years. With the right software, you can turn any mobile phone into a powerful working tool that will benefit your employees and the company as a whole. One device can hold multiple software so that people can have all essential things in one place, always at their fingertips.

Going digital means connecting to everyone – managers, employees, business partners, and customers, no matter where they are. On top of that, employees report a significant work-life balance improvement when using smartphones productively.

Here are eight ways your device can make your daily life easier and more efficient.

Always Be Informed

If something needs to be done, employees will immediately receive a notification. It doesn't matter where they are or what they're doing; they will always be informed about any tasks, changes, or updates, helping them stay punctual. The device will send notifications until the job is done and warns about upcoming deadlines, making it impossible to forget.

Teams have an easier way of communicating and keeping track of tasks. People know what's on their schedule and the status of assignments. This gives them a clear overview of all tasks, preventing any uncertainties or waste of time.

Team leads can track every employee's status, helping them make better planning decisions. Contacting the team lead is quick and easy for employees, and team leads can promptly send information to employees or whole teams.

Mobility and Flexibility

When employees have the software for work on their mobile phones, they can work from anywhere, anytime. This can significantly boost productivity, as people can work even before arriving at the office. They can prepare well before coming to work, even when commuting. According to a survey conducted in Switzerland, 68% of people say that they use their smartphone for work during their leisure time.

Of course, they also receive notifications, meaning they will always stay informed, even at home.

When people work with online software, their finished work is noted and updated immediately, making it easier to keep track of schedules and the status of tasks.

Cost Efficiency

Cloud software is very cost-efficient when it comes to electricity and maintenance, plus you don't need to buy any special hardware. In addition, employees can work from their own devices, so the only thing you need to provide them is the software. Many people also prefer to use their personal device rather than having to carry an extra one.

Use of multimedia

Mobile devices are great for taking photos, videos, or sound recording; most software tries to include this handy feature.

Employees can take photos or videos of current jobs, tasks, equipment, etc. If there's a problem, they can take a picture and send it to other employees who might help them quickly or warn team leads about inevitable delays. It's also very effective as proof of a finished job or report.

Sharing multimedia can help everyone stay informed more in-depth and provide a more reliable way of archiving completed tasks.

Communicate in Real Time

People who utilize their devices for work-related activities will always be reachable and notified. Thanks to the chat feature, employees can communicate in real-time and resolve problems quickly. This is especially beneficial for teams or collaborations. Even when employees are off-site, they can still communicate with others.

All authorization processes are updated in real-time, as well as notifications and updates from employees. In addition, with GPS tracking enabled, team leads can track the position of employees in real-time if the job requires it.

Productivity Tracking

The apps should help you create stats, compare results, and keep track of records. This gives everyone a clear picture of what works best or needs to be improved and helps them become more effective.

It can also assist the company in evaluating costs and productivity, which would take a lot of time and research without the data from cloud software. On top of that, many companies report a big productivity improvement. Mercer surveyed nearly 800 employers in the US, and 94% reported that worker productivity either stayed at the same levels or improved.

Security

Cloud applications tend to have very high security, so the data should be safe and not accessible by unauthorized people. However, it is important to have a backup plan, for example, if an employee loses the device. In this case, the app should allow the user to log out through a different device and wipe data remotely, so it cannot get in the wrong hands.

Thanks to the audit log, there's always proof of every action taken so that nobody can attempt scams. The advanced settings of most apps will help the company to stay compliant with labor laws.

These days, most things are done through a mobile phone, including banking, payments, or e-identities. So it is safe to say using your device should be trustworthy if you follow basic safety rules.

Everyone Has a Mobile Phone

Nowadays, everyone owns a mobile phone, and the number of people using mobile phones will continue to grow. Just in the US, the amount of people owning a mobile phone rose from 248.0 million in 2021, to 250.7 million in 2022, to 253.3 million in 2023. People all over the world stay connected through online communication. Good software will help the company connect better with employees and customers.

All people use all kinds of applications on their phones. It's easy, accessible, and comfortable. So why not let your employees enjoy this convenience when it benefits the whole company?