Weekly timesheet for employees

The 4 Day Work Week refers to a progressive employment arrangement where the standard five-day working week is reduced to four days, without a reduction in total hours worked. It is viewed as a way to improve work-life balance, increase productivity, and maintain employee well-being. Each workday may be longer, but employees get a three-day weekend.

A 9/80 work schedule refers to a type of flexible work arrangement where employees work nine-hour days for eight days in a two-week period, and then enjoy one eight-hour day, providing them with an extra day off every two weeks. The total worked hours still equal 80 over the course of two weeks, thus maintaining full-time status. It's a strategy used by employers to improve employee morale and work-life balance while maintaining productivity.

Absence Management is a strategic approach by businesses to control, track, and reduce the rate of employee absence due to sickness, vacation, or other kinds of leaves. The primary goal is to reduce the negative impact that employee absence can have on business productivity. This approach encompasses policies and frameworks that aid in maintaining a productive business environment.

Accruals, in terms of leave, refers to the process by which employees accumulate or earn time-off benefits the longer they stay in service. The accrual rates can be based on factors like number of hours worked, length of service, or type of employment. These benefits can be used for paid vacation, sick leave, or personal time off.

The Base Wage Rate refers to the minimum fixed compensation an employee receives for performing specific job responsibilities. It does not include bonuses, benefits, commissions or other forms of additional compensation. This rate is typically determined by the skills, experience and responsibilities required for the position.

Basic salary refers to the base income of an individual before any extras are added. This figure generally accounts for a large majority of the total salary, excluding bonuses, benefits, or overtime payments. This income is a fixed amount paid to employees for their services to the employer and is subject to income tax.

Before-tax deduction refers to any costs that are taken out of an individual's paycheck before the income tax is deducted. This lowers the taxable income, meaning that the person will pay less in income tax. Such deductions can include contributions to health plans, retirement savings, or certain transportation costs.

Benefits Administration refers to the process of creating, managing, and updating an organization's employee benefits program. This typically includes health insurance, retirement plans, life insurance, paid time off, and other perks provided by the employer. The process is meant to ensure competitive, cost-effective benefits to attract and retain employees.

Biweekly pay refers to a payment schedule where employees receive their wages every two weeks, typically on a specific day such as Friday. This results in approximately 26 pay periods in a year. This payment method is one of the most common payroll schedules in businesses.

A Blended Workforce is a modern employment approach that involves a combination of full-time staff, part-time employees, contract workers, freelancers, and remote workers. This allows companies to be more flexible and convenient in managing employment based on demand, skills, and budget constraints. It can also help organizations bring together diverse talent and experience for specific projects.

Compensation refers to the total amount of the monetary and non-monetary pay provided to an employee by an employer in return for work performed as required. It includes elements such as base salary, allowances, reimbursements, bonus, stock options, and benefits such as medical insurance and retirement plans. Compensation is a primary motivator for employees, and it also represents a major cost for companies.

Compensatory Time Off refers to the policy of granting employees extra time off as compensation for extra hours they've worked beyond their scheduled working hours. Instead of paying overtime, businesses might adopt this approach to minimize costs. It becomes an alternative to paying employees overtime in cash while giving flexibility to employees.

Competency Based Pay is a compensation structure where employees are paid based on their skillsets, knowledge, and abilities, rather than their job title or seniority. This system rewards individuals who have a broad or deep skill set and it encourages continuous learning and self-development. It is typically used in industries where the work is largely skill or knowledge-based, such as technology or engineering.

Conditions of Employment refer to the terms and stipulations agreed upon by both employer and employee at the time of hiring. These typically include details about job responsibilities, remuneration, working hours, benefits, and policies for vacation, sickness, and termination. Both parties are obligated to abide by these agreed-upon conditions during the course of employment.

A Direct Report refers to an employee who is directly supervised or managed by a particular supervisor or manager. The term corresponds to the relationship between the manager and the subordinate in a corporate structure. It emphasizes the straight-line of command and communication existing within organizational hierarchies.

Direct Reports refer to employees or subordinates who are directly supervised or managed by a particular boss or manager. They are the individuals that a manager is directly responsible for in terms of task allocation, performance appraisal and oversight. The term originates from the organizational structure of businesses, primarily focusing on hierarchical relations.

Employee Benefits Administration is the process of managing and overseeing the details of employee benefits packages in a company. This includes planning, organizing, and controlling the deployed benefits schemes which may consist of health insurance, retirement plans, vacation policies, and other perks. It is a vital HR function that involves communication with employees about their benefits and the overall maintenance of the programs.

Employee Evaluation, also known as performance review or appraisal, is a method employed by companies to assess the work performance of their employees. It provides a platform for supervisors to give constructive feedback on employee performance, identify skill gaps, and define future goals. Essentially, it forms an integral part of talent management and development in organizations.

Employee Type refers to the classification of an employee based on their job roles, functionalities, and responsibilities within an organization. Common employee types include full-time, part-time, permanent, temporary, contract workers, and freelancers depending on the hours they work and the permanency of their role. These classifications can greatly affect their benefits, compensation, and legal rights.

An employment contract is a legally binding document that outlines the formal agreement between an employer and an employee. This agreement defines the terms and conditions related to the job, including job responsibilities, salary, benefits, working hours, and termination conditions. It provides protection for both parties involved and helps prevent potential disputes.

Employment status refers to the classification of an individual working for a company based on certain predefined parameters. It often categorizes workers into areas such as full-time, part-time, temporary, contract, or independent contractors. The status is significant as it dictates various rights, benefits, and legal protections for the worker.

Exempt employees are categories of employees who are exempt from certain labor laws, including specifically from overtime pay provisions. This includes typically high-level positions such as executives, professionals, and outside sales employees. Their salary isn't based on the number hours worked and they aren't eligible for overtime, regardless of the amount of hours they work per week.

Federal holidays are public holidays established by federal law in the United States. On these days, non-essential federal government offices are closed, and federal employees are paid to have the day off. Federal holidays may also impact services like mail delivery and certain banking operations.

Federal Income Tax (FIT) is a tax levied by the federal government on the annual earnings of individuals, corporations, trusts, and other legal entities. It is a major source of revenue for the federal government and helps fund its operations and programs. The progressiveness of FIT means those with higher incomes have higher tax rates, allowing for income redistribution.

The Federal Minimum Wage is the lowest hourly wage rate that an employer in the United States is legally obligated to pay their employees. It is established by the Fair Labor Standards Act (FLSA) and is currently set at $7.25 per hour. However, some states and cities have laws setting a higher minimum wage.

A Flexible Workplace, or Flexible Workspace, is a work environment where the organization operates with flexible working hours and workplaces. It adopts strategies such as telecommuting, flextime, job sharing, or compressed work weeks which enables employees to choose when and where they conduct their work. This approach enhances work-life balance, reduces commuting time, and allows the business to tap into a wider talent pool.

A Floating Holiday is a paid time off from work, granted by employers to employees at their discretion. Unlike standard public holidays, these days are generally determined by the employees themselves for personal use. The intent is to allow employees to celebrate holidays not recognized within the standard paid leave system.

Full-Time Equivalent (FTE) is a unit that indicates the workload of an employed person in a way that makes workloads or class loads comparable across various contexts. An FTE of 1.0 means that the person is equivalent to a full-time worker, while an FTE of 0.5 signals that the worker is only half-time. Essentially, it's a measurement that translates part-time work into full-time work terms.

Full-Time Hours refer to the conventionally accepted amount of hours an employee is expected to work in a week in a full-time job. Depending on the country and/or industry, this typically ranges between 35 to 40 hours per week. Full-time employment often comes with benefits like health insurance, paid vacation and sick days, which may not be available to part-time or contract workers.

Gross wages refer to the total income earned by an employee before deductions such as taxes, insurance, and benefits are subtracted. It is the total compensation provided for the services rendered by the employee, including regular pay, overtime, bonuses, and commissions. The deductions taken from this total amount give the net pay, which is the amount an employee actually takes home.

Holiday Pay refers to employee compensation for designated holidays, such as New Year's Day, Independence Day, or Christmas, when the employee does not work. It is a type of benefit often included in a company's benefit package. The specifics, such as which holidays are paid and the rate of pay, can vary between organizations.

An hourly employee is a type of worker who is paid on an hourly basis, rather than receiving a fixed salary. The pay would depend on how many hours they work in a specific pay period and it usually includes payment for overtime hours as per federal or state laws.

Hours Worked refers to the amount of time an employee spends on job-related tasks in a specified period. It usually includes regular working hours, mandatory or voluntary overtime, and training hours. It's crucial for calculating compensation, benefits, and compliance with labor laws.

The Labor Force refers to the total number of individuals available to supply the labor for the production of economic goods and services. It includes both the employed individuals and those seeking employment, typically of working age. A larger labor force is generally indicative of a stronger economy, and changes in its size can influence other economic indicators.

Leave Accrual Processing refers to the system or mechanism followed by companies to calculate and track the leave time earned by their employees. The frequency of this calculation could be based on a predetermined timeframe - weekly, bi-weekly, monthly, or yearly. The process varies depending on the company policy and can include different types of leaves like paid time off, sick leave, vacation, etc.

Medical Leave of Absence is a period of time in which an employee is allowed to be off work due to personal health issues or to care for ill family members. This often falls under laws such as the Family and Medical Leave Act (FMLA) in the United States, guaranteeing certain workers up to 12 weeks of job-protected unpaid leave. The employer is also required to maintain the employee's healthcare benefits during this period.

New Hire Orientation refers to the process of introducing newly hired employees to the workplace, culture, people, responsibilities, and policies of the company. It is a crucial HR activity that helps new employees to understand the expectations and to adjust smoothly to the new environment. This process can range from a day-long overview to an in-depth, week-long experience depending on the company and role.

Occupational stress refers to the physical, mental, and emotional strain or tension caused by the demands and pressures linked to one's job. Factors leading to such stress can range from heavy workload, lack of career growth or job satisfaction, poor work organization, or a challenging office environment. This stress, if not managed efficiently, can result in severe health issues and decreased productivity.

Paid holidays are days when employees are given time off from work but still receive their usual compensation. The specific holidays and the amount of paid time off allowed can vary by country, organization, and the employee's contract.

Paid Time Off (PTO) is a policy that allows employees to take time away from work and still receive their regular pay. It typically covers situations like vacation, personal time, or illness. This policy is more flexible than traditional separate systems of vacation days, sick days, and other time off because it pools all time off into one accessible bank for employees.

Parental Leave is a labor right that allows parents to take time off work to take care of their newly born or adopted child. Various countries have different legislations and policies regarding the length and payment during the leave. It promotes the balance of work and family life, and it's generally divided into maternity leave, paternity leave, and adoption leave.

A Pay Group refers to a classification method used by businesses to group their employees based on certain common aspects, such as hourly wage rate, salary type, or payment frequency. It's a vital element in payroll and compensation management, assisting businesses in customizing payrolls, compensation rules, and benefits for different categories or classes of employees. The creation of pay groups simplifies the process of payroll administration and ensures conformity with legal regulations.

A Pay Period is a recurring length of time over which employee time is recorded and paid. Examples of pay periods are: weekly, bi-weekly, semi-monthly, and monthly. The choice of pay period depends on the company's payment policy and the employment agreement.

Payroll Deduction is a term that refers to any amount deducted from employee's earning by the employer. It can include taxes, insurance premiums, retirement contributions, and deductions for employee benefits. These deductions are typically managed in accordance with government regulations and employment contracts.

Payroll Taxes are taxes that employers are required to withhold or pay on behalf of their employees, based on the wage or salary of the employee. These include Social Security and Medicare taxes (also known as FICA), federal and state income taxes, and unemployment taxes. Payroll taxes contribute significantly to the revenue of federal, state, and local governments.

Performance Management is a continuous process of communication between a supervisor and an employee that occurs throughout the year, in support of accomplishing the strategic objectives of the organization. It involves activities such as setting clear goals, regular feedback, conducting regular appraisals, promoting employee skills development, and recognizing employees' achievements. The main goal is to improve employees' effectiveness and productivity to meet the company's overall mission and goals.

Regular Time refers to the standard hours of work for which an employee is contracted on a daily or weekly basis. This typically encompasses the traditional 9 to 5 schedule, but can vary based on company policy or legal requirements. Over and above these set hours, any work done is usually considered as overtime.

A salaried employee is a type of worker who is paid a fixed amount of money or compensation (salary) by an employer. Instead of being paid per hour, these employees receive their salary which is typically stated in annual terms. Benefits, expectations, and work hours may differ from hourly employees.

Salaried Non-Exempt is a category of employment where an employee is paid a fixed salary but is also eligible for overtime pay per the Fair Labor Standards Act (FLSA). This means that, unlike "exempt" employees who are not paid extra for more than 40 hours of work in a week, salaried non-exempt employees get overtime compensation. The non-exempt status is often due to the nature of the job duties or the level of decision-making power held by the employee.

Seasonal employment refers to a type of temporary employment where workers are hired for a specific season, usually due to increased workload at that particular time. The most common example of this is retail jobs during the holiday season. These jobs can vary in duration, with some lasting a few weeks to several months, but they are not intended as long-term employment.

The Social Security Administration (SSA) is a U.S. government agency that manages social insurance programs, including Social Security retirement, disability, and survivor benefits. It was established in 1935 as part of President Franklin Delano Roosevelt's New Deal initiative. The SSA is tasked with administering benefits to around 64 million Americans, making it one of the largest government agencies.

The Social Security Tax is a U.S. federal tax that funds the Social Security program, which provides benefits for retired individuals, the disabled, and their dependents. This tax is levied on employers, employees, and self-employed individuals, and it's proportionate to earnings with a cap in place that gets revised annually. It's part of the payroll taxes and is collected by the Internal Revenue Service (IRS).

The Standard Deduction is a specific dollar amount that reduces the income you're taxed on. In the United States, it varies based on your filing status, age, whether you're blind, and if you can be claimed as a dependent by another taxpayer. It is taken as an alternative to itemizing deductions.

Standard Hours refer to the typical amount of time that an employee is expected to work in a regular workday or workweek. It is the benchmark used to calculate wages, discern overtime, and allocate resources. Often, in many jurisdictions, standard hours are dictated by labor laws to ensure a fair working environment.

Straight-Time Pay refers to the regular compensation that an employee receives for the standard number of hours they worked, excluding any overtime or bonuses. This rate is usually defined in the employment contract and varies depending on the individual's job profile and experience. It is often used as a basis for calculating overtime payment or bonuses.

Vacation Pay refers to a percentage of an employee's regular wages that an employer sets aside for vacation time as regulated by employment standards legislation. This compensation is typically accrued and paid out when the employee takes their entitled vacation time. It ensures that workers can enjoy their holiday periods without financial strain.

Wage to salary refers to the conversion of an hourly wage into a yearly salary or vice versa. It is a common practice in HR calculations to provide comparative analysis between different pay structures. This concept is significant when determining an employee's annual compensation based on hourly wage or in converting a salary into hourly pay for part-time employees.

Work-Life Balance refers to the equilibrium between professional responsibilities and personal life activities or leisure time. It's about striking a balance between work demands, such as work schedules, workload, and pace, and personal life including leisure activities, family time, and personal interests. Maintaining a good work-life balance is critical to reduce stress, enhance job satisfaction, and improve overall wellbeing.

A worker refers to a person who is involved in some form of economic activity to earn a living. This includes individuals performing jobs in various sectors such as agriculture, industry, services, etc. Workers can be categorized into different types such as self-employed, employees, unpaid workers, etc.

Workers' Compensation is a type of insurance that provides wage replacement and medical benefits to employees injured in the course of employment. It is a mandatory type of insurance carried by many businesses and is considered a trade-off where employees receive guaranteed coverage without having to litigate their employer for compensation. This system allows for protection of both employers and employees in case of workplace accidents.

Workforce Analysis refers to the process of evaluating the current capacity of an organization in context to its labor force. It involves assessing the skills, capabilities, productivity, and other factors related to the employees within an organization. This analysis helps to identify any gaps between the employees’ existing skills, the organizational objectives and to plan for future workforce requirements.